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GDPR Compliance - Data Security and PrivacyIn 2018 alone, data breaches in the U.S. have affected over millions of citizens and have put the very foundation of the country at risk. From international cyber attacks on major universities to enormous data exposures from leading marketing firms, a variety of institutions are falling by the wayside when it comes to protecting their clients' sensitive information, and this insight serves as a firm indication of the need for new data leakage prevention strategies on multiple fronts. 


Whether it comes to implementing the best data capture solutions or hiring the best BPO companies to manage your safety, you deserve a strategy that maintains compliance and offers total peace of mind to your firm and your clients no matter what. 


The future is full of surprises, but that doesn't mean you have to be unprepared for them. If you're looking for new ways to revitalize your security and minimize your odds of an attack, here are 8 ways to boost your data leakage prevention and to provide your clients with total security:


1. Analyze Your Current Data

Before jumping to any conclusions, the first thing that you should do to better understand your security needs is to analyze your current data fields and understand where your biggest threats are. For example, a law firm could obtain a variety of documents that are crucial to the success of a case. Personal information, financial records, online activity, and vital evidence that's spread out among separate hard drives and networks become susceptible without proper classification and organization. To combat these issues, take the time to classify information according to your firm's guidelines. Once distinctions have been made and potential threats are determined, you can decide what course of action is necessary to improve security. 


2. Follow GDPR Compliance

Once various security measures are in place, the next thing to check for is that your firm adheres to the newly formed General Data Protection Regulation (GDPR). The GDPR was formed by the European Union, but has since been adopted as a global security standard for companies to follow. The regulation transfers the ownership of customer data away from a business itself and places it back into the hands of the customer. This is achieved by informing the customer about their rights and getting their consent to store and use information on their behalf for distinct purposes. Companies like Facebook or Twitter that ask users to consent to specific activities first before allowing them to use their platform exemplify the safest way to maintain GDPR compliance, but to fully understand how your business should abide, here is an article with additional information. 


3. Choose a Unified BPO Solution

Rather than having multiple vendors that each fulfill a single purpose, it's within your best interest to select a unified BPO solution that offers all of your security needs, while supplying the staff to maintain its integrity. Over time, your law firm will cut down on huge expenses and find confidence in working with a well-trained staff that has exceptional experience in global markets and worldwide compliance. In addition, if a data breach or leakage happens to surface, a solution will be resolved and remedied under the guidance of one team that can extend training opportunities and best practices to your staff in order to minimize threats.


4. Utilize Data Loss Prevention Software (DLP)

To restrict unwarranted access and surveil network activity, DLP software identifies your existing data and categorizes it into fields that are easily tracked across multiple systems and networks. Utilizing DLP software ensures that your data adheres to strict security regulations that are setup to enforce confidentiality and identity threat prevention. DLP packages from third-party providers should follow HIPAA, PCI-DSS, or GDPR compliance depending on what a company needs, and users can take advantage of other helpful tools, such as security alerts, encryption protocols, and cloud monitoring for data in rest and in motion. 


Data Security and Privacy for GDPR Compliance


5. Include Data Activity Monitoring (DAM)

Since DLP prioritizes network security and endpoint solutions, having the ability to monitor database actions in real-time is made possible with data activity monitoring (DAM). Much like DLP, DAM solutions provide an additional layer of data security by targeting user activity within a database. This means that anyone who has remote access to information or who directly influences a database will leave a digital footprint that DAM can track. DAM tools will provide an administrator with updates about any changes or downloads, as well as granting observation of multiple platforms that the database includes.


6. Encryption is Your Friend

Although encryption measures can be broken by skilled hackers, having them in place in the event of a data breech will still provide you with a level of security that can keep you safe. Choosing to enable encryption methods throughout your cloud network and database will serve as a “last resort protection plan” if a breach is successful.


7. Operate On the FIPS Network

Having your firm operate on the FIPS network is a surefire way to decrease the odds of a cyber attack and prevent employees from engaging in potentially harmful activity. FIPS stands for the Federal Information Processing Standard, a set of regulations that govern technology products and services for both government and non-governmental entities. Under FIPS, there are four different security levels that meet certain cryptographic standards to ensure protection. Within this framework, companies can also host their day-to-day operations under network restrictions that only allow access to servers that are also in compliance with FIPS. This network is particularly useful for businesses that require heightened security measures, such as healthcare providers, law firms, school systems, and police departments. 


8. Use Products with FIPS Inside

FIPS Inside refers to hardware and software products that are equipped with FIPS regulated components that prevent outside sources from tampering or hacking them. Many third-party providers incorporate FIPS Inside with their products to offer businesses a diversity when employing security measures. For instance, your law firm may partner with a specific communications provider that specializes in VoIP, whereas you hire another communications provider to manage your business phone system. Regardless of what providers you choose, finding one that offers FIPS Inside with their products will ensure that certain compliance regulations are being met, while still giving you the flexibility to pursue competitive rates. 



DDC OS USA Will Keep You Secure

Your firm deserves a solution that protects you at all times. DDC OS USA offers cutting-edge resources that save you time and give you access to any potential threats that your business may be facing. Our product, RiskView, is a comprehensive program that offers you a deep analysis and navigation of critical information within your security. The results from RiskView allow you to better understand your areas of risk for a data breech, while providing you with the right steps to alleviate them to get GDPR compliant


Quite often, the biggest threat to data security will be a lack of information about best practices, so request a demo today and learn more about what RiskView can do for your safety.